Maintenance

Workshop

1. User creates workshop using the New Workshop button.
2. User modifies workshop using the Edit button.
3. User sees information using the Details button.

Add Workshop

• Click new workshop button
• Enter name
• Enter trade name
• Enter contact person
• Enter phone number
• Enter specialization
• Enter TIN (optional)
• Enter street address (optional)
• Enter city (optional)
• Select region
• Enter latitude (optional)
• Enter longitude (optional)
• Click create workshop

Edit Workshop

• Click action button
• Click edit
• Update name
• Update trade name
• Update contact person
• Update phone number
• Update specialization
• Update TIN (optional)
• Update street address (optional)
• Update city (optional)
• Select region
• Update latitude (optional)
• Update longitude (optional)
• Click create workshop

Detail Workshop

• Click action button
• Click detail

Mechanic

1. User creates a mechanic using the New Mechanic button.
2. User sees information using the Detail button.
3. User modifies mechanic information using the Edit button.

Add Mechanic

• Click new mechanic button
• Enter first name
• Enter middle name
• Enter last name (optional)
• Enter employee number (optional)
• Enter phone number
• Enter date of birth (optional)
• Enter certification (optional)
• Enter experience
• Toggle internal mechanic
  • If not internal mechanic, select workshop
• Click submit

Detail Mechanic

• Click action button
• Click detail

Edit Mechanic

• Click action button
• Click edit
• Update first name
• Update middle name
• Update last name (optional)
• Update employee number (optional)
• Update phone number
• Update date of birth (optional)
• Update certification (optional)
• Update experience
• Toggle internal mechanic
  • If not internal mechanic, select workshop
• Click submit

Inspection

1. User creates inspection using the New Inspection button.
2. User modifies inspection using the Edit button.
3. User sees information using the Detail button.

Add Inspection

• Click new inspection button
• Select vehicle. To add vehicle check Add Vehicle
• Enter inspection date
• Select inspection reason (routine, crash, other)
• Enter odometer reading
• Select inspector
• Enter next inspection date
• Click add issue to add issues
  • Enter issue
  • Select severity (minor, moderate, critical)
  • Select issue type (damage, fault, other)
  • Click add to add more than one issue
• Enter remark (optional)
• Click create inspection

Edit Inspection

• Click action button
• Click edit
• Select vehicle. To add vehicle check Add Vehicle
• Update inspection date
• Select inspection reason (routine, crash, other)
• Update odometer reading
• Select inspector
• Update next inspection date
• Click add issue to add issues
  • Update issue
  • Select severity (minor, moderate, critical)
  • Select issue type (damage, fault, other)
  • Click add to add more than one issue
• Update remark (optional)
• Click submit

Detail Inspection

• Click action button
• Click edit

Service Record

1. User creates service record using the New Service Record button.
2. User modifies a service record using the Edit button.
3. User sees information using the Details button.

Add Service Record

• Click new service record button
• Select vehicle. To add vehicle check Add Vehicle
• Enter maintenance date
• Select workshop (optional)
• Enter mileage at service
• Enter total cost
• Select contact. To add contact check Add Contact
• Click add contact button to add more than one contact
• Enter description (optional)
• Click create service record

Edit Service Record

• Click action button
• Click edit
• Select vehicle. To add vehicle check Add Vehicle
• Update maintenance date
• Select workshop (optional)
• Update mileage at service
• Update total cost
• Select contact. To add contact check Add Contact
• Click add contact button to add more than one contact
• Update description (optional)
• Click submit

Detail Service Record

• Click action button
• Click detail

Service Task

1. User creates service task using the New Service Task button.
2. User modifies service task using the Edit button.
3. User sees detail information using the Detail button.

Add Service Task

• Click new service task button
• Enter name
• Enter code
• Enter estimated duration
• Select priority (high, medium, low)
• Enter estimated cost
• Enter part name
• Click remove to remove a part
• Click add part to add more than one part
• Enter description (optional)
• Click create service task button

Edit Service Task

• Click action button
• Click edit
• Update name
• Update code
• Update estimated duration
• Select priority (high, medium, low)
• Update estimated cost
• Update part name
• Click remove to remove a part
• Click add part to add more than one part
• Update description (optional)
• Click create service task button

Detail Service Task

• Click action button
• Click detail

Service Reminder

1. User creates service reminder using the New Service Reminder button.
2. User modifies service reminder using the Edit button.
3. User sees information using the Delete button.

Add Service Reminder

• Click new service reminder button
• Select vehicle. To add vehicle check Add Vehicle
• Select service task. To add service task check Add Service Task
• Select type
  • Based on kilometers:
    • Enter mileage interval
    • Enter last service mileage
    • Enter reminder mileage
  • Based on time intervals:
    • Enter time interval
    • Enter last service date
    • Enter reminder days
• Click submit

Edit Service Reminder

• Click edit button
• Select vehicle. To add vehicle check Add Vehicle
• Select service task. To add service task check Add Service Task
• Select type
  • Based on kilometers:
    • Update mileage interval
    • Update last service mileage
    • Update reminder mileage
  • Based on time intervals:
    • Update time interval
    • Update last service date
    • Update reminder days
• Click submit

Detail Service Reminder

• Click action button
• Click detail

Service Type

1. User creates new service type using the New Service Type button.
2. User modifies a service type using the Edit button.
3. User sees detail information using the Details button.

Add Service Type

• Click new service type button
• Enter name
• Enter description (optional)
• Select service task. To add service task check Add Service Task
• Click remove to remove service task
• Click add service task button to add more than one service task
• Click create service type

Edit Service Type

• Click action button
• Click edit
• Update name
• Update description (optional)
• Select service task. To add service task check Add Service Task
• Click remove to remove service task
• Click add service task button to add more than one service task
• Click create service type

Detail Service Type

• Click action button
• Click details

Work Order

1. User creates work order using the New Work Order button.
2. User modifies work order using the Edit button.
3. User approves or rejects it using Approve and Reject button.
4. User sees information using the Detail button.

Add Work Order

• Click new work order button
• Select vehicle. To add vehicle check Add Vehicle
• Select fuel level (full, third, half, quarter, empty)
• Enter odometer (optional)
• Enter start date
• Enter estimated completion date
• Select work area (workshop, field, other)
• Select workshop. To add workshop check Add Workshop
• Select work type (maintenance, overhaul, service, accident, other)
• Enter parts cost (optional)
• Select service type (optional). To add service type check Add Service Type
  • Click remove to remove a service type
  • Click add service type to add more than one service type
• Select contact (optional). To add contact check Add Contact
  • Click remove to remove a contact
  • Click add contact to add more than one service type
• Click add custom task to add a service task
  • Select service task. To add service task check Add Service Task
  • Enter code (optional)
  • Enter status(optional)
  • Enter task start time
  • Enter task end time
  • Enter required parts (optional)
• Enter description (optional)
• Click create work order

Edit Work Order

• Click action button
• Click edit
• Select vehicle. To add vehicle check Add Vehicle
• Select fuel level (full, third, half, quarter, empty)
• Update odometer (optional)
• Update start date
• Update estimated completion date
• Select work area (workshop, field, other)
• Select workshop. To add workshop check Add Workshop
• Select work type (maintenance, overhaul, service, accident, other)
• Update parts cost (optional)
• Select service type (optional). To add service type check Add Service Type
  • Click remove to remove a service type
  • Click add service type to add more than one service type
• Select contact (optional). To add contact check Add Contact
  • Click remove to remove a contact
  • Click add contact to add more than one service type
• Click add custom task to add a service task
  • Select service task. To add service task check Add Service Task
  • Update code (optional)
  • Update status(optional)
  • Update task start time
  • Update task end time
  • Update required parts (optional)
• Update description (optional)
• Click create work order

Approve Work Order

• Click action button
• Click approve
• Click ok

Reject Work Order

• Click action button
• Click reject
• Click ok

Detail Work Order

• Click action button
• Click details

Issue Report

1. User creates issue report using the New Issue Report button.

Add Issue Report

Tyre Handoffs

1. User sees information using the Details button.

Detail Tire Handoff

• Click action button
• Click details