Operations #

Routes #

1. User creates routes using the Add Route button.
2. User displays route content by clicking on Details
3. User modify information using the Edit button.
4. User exports to excel

Add Route #

• Click add route button
• Enter origin
• Enter destination
• Enter route name
• Select product type (inbound, outbound, site transfer)
• Click add waypoint to add more waypoints
• Enter waypoint name
• Enter distance
• Enter per diem days
• Enter turn around time
• Enter average fuel usage
• Enter other amount
• Select is active on or off
• Select is preferred on or off
• Select road types. To add road type check Add Road Type
• Select terrain types. To add terrain type check Add Terrain Type
• Click remove waypoint to remove waypoint
• Click create route

Route Details #

Click on a route to display:

• route information
• waypoints

Edit Route #

• Click action button
• Click edit
• Update origin
• Update destination
• Update route name
• Select product type (inbound, outbound, site transfer)
• Click add waypoint to add more waypoints
• Update name
• Update distance
• Update per diem days
• Update turn around time
• Update average fuel usage
• Update other amount
• Select is active on or off
• Select is preferred on or off
• Select road types. To add road type check Add Road Type
• Select terrain types. To add terrain type check Add Terrain Type
• Click remove waypoint to remove waypoint
• Click submit

Orders #

1. User adds order using the Add Order button.
2. User clicks on an order to display Detail and modifies it using the Edit button.
3. User either ships or rejects an order on the Action.
4. User searches for orders by inputting the order code inside the search bar.

Add Order #

• Click add order button
• Select shipper. To add shipper check Add Customer
• Select route. To add routes check Add Route
• Select product type
• Select commodity
• Select packaging
• Select trip type (single trip, round trip)
• Select vehicle type. To add vehicle type check Add Vehicle Type
• Select priority (urgent, high, medium, low)
• Enter total request
• Enter number of vehicles
• Enter remark (optional)
• Click create order

Order Detail #

• Click on an order to display detail information

Edit Order #

• Click action button
• Click edit
• Select shipper. To add shipper check Add Customer
• Select route. To add routes check Add Route
• Select product type
• Select commodity
• Select packaging
• Select trip type (single trip, round trip)
• Select vehicle type. To add vehicle type check Add Vehicle Type
• Select priority (urgent, high, medium, low)
• Update total request
• Update number of vehicles (optional)
• Update remark (optional)
• Click submit

Order Action #

• Click ship button to mark it shipped
• Click reject button to mark it rejected
• if Ship:
  • Enter target waypoint
  • Enter freight order
  • Enter dispatch weight
  • Select vehicle
  • Enter odometer at dispatch
  • Enter dispatch date
  • Enter fuel reading
  • Enter dead haul
  • Enter total price
  • Enter remarks (optional)
  • Click create shipment

Shipments #

1. User adds shipments using the New Shipment button.
2. User clicks on a shipment to display Detail.
3. User changes status of shipments by clicking on Update Status.
4. User modifies shipments by clicking on the Edit icon.
5. User creates advance using the Create Advance button.
6. User creates voucher using the Add Voucher button.
7. User downloads information using the Download button.
8. User searches for shipments by inputting the shipment code in the search bar

Add Shipment #

• Click new shipment button
• Select order code. To add order check Add Order
• Select waypoint
• Enter freight order
• Enter dispatch weight
• Search vehicle, if you can't find vehicle:
  • Click add new button to add a vehicle
  • Enter transporter name
  • Enter phone number
  • Enter address
  • Click next
  • Enter driver first name
  • Enter driver middle name
  • Enter last name (optional)
  • Enter phone number
  • Select transporter
  • Enter driver license number (optional)
  • Click next
  • Enter plate number (optional)
  • Enter trailer plate (optional)
  • Select vehicle type
  • Click next
  • Select insurance provider
  • Enter prepayment start date
  • Enter prepayment mature date
  • Enter JV
  • Enter CPV
  • Enter withhold tax
  • Enter total
  • Click complete registration
• Enter odometer at dispatch
• Enter dispatch date
• Enter fuel reading
• Enter dead haul
• Enter total price
• Enter remark (optional)
• Click create shipment

Shipment Detail #

• Click action button
• Click details
• Click overview, document uploads, pre-trip inspections, settlements, empty return
• Document uploads
  • Upload operational vouchers
  • Upload closing documents
  • Upload other shipment documents
• Empty return
  • Click add empty return button
  • Enter date
  • Enter distance
  • Enter from
  • Enter to location
  • Enter remark (optional)
  • Click save

Update Status #

• Click action button
• Click update status
• Select shipment status
• Enter time
• Click save

Edit Shipment #

• Click action button
• Click edit
• Select order code. To add order check Add Order
• Select waypoint
• Update freight order
• Update dispatch weight
• Search vehicle, if you can't find vehicle:
  • Click add new button to add a vehicle
  • Enter transporter name
  • Enter phone number
  • Enter address
  • Click next
  • Enter driver first name
  • Enter driver middle name
  • Enter last name (optional)
  • Enter phone number
  • Select transporter
  • Enter driver license number (optional)
  • Click next
  • Enter plate number (optional)
  • Enter trailer plate (optional)
  • Select vehicle type
  • Click next
  • Select insurance provider
  • Enter prepayment start date
  • Enter prepayment mature date
  • Enter JV
  • Enter CPV
  • Enter withhold tax
  • Enter total
  • Click complete registration
• Update odometer at dispatch
• Update dispatch date
• Update fuel reading
• Update dead haul
• Update total price
• Update remark (optional)
• Toggle CKRF
  • Enter CKRF code
• Toggle is damaged
  • Enter damage date
  • Enter location
  • Select payment received from (driver, insurance, transporter, third party)
  • Select commodity
  • Select UOM
  • Select unit price
  • Select quantity
  • Click add item to add more than one commodity item
  • Toggle vat inclusive or not
  • Enter remark (optional)
  • Click submit damage report
• Click create shipment

Create Advance #

• Click action button
• Click create advance
• Select advance type (fuel only, all)
• Enter shipment (optional)
• Enter route (optional)
• Enter driver (optional)
• Enter vehicle (optional)
• Select payment type (cash, telebirr, voucher)
• Enter fuel station
• Enter fuel price (optional)
• Enter fuel liters (optional)
• Enter cash amount
• Enter remark (optional)
• Click add another to add more fuel advance
• Click next
• Select category (based on days drive, based on weight)
• Enter amount
• Enter remark (optional)
• Click next
• Select reason
• Enter amount
• Enter remark (optional)
• Click Complete

Add Voucher #

• Click action button
• Click add voucher
• Enter issue voucher (optional)

Download Shipment #

• Click download button
• Select:
  • Raw material
  • Full product
  • All
  • Report

Shipment Adjustment #

1. User displays information using Details
2. User searches for adjustment using the search bar

Shipment Adjustment Details #

• Click on a shipment adjustment
• Click on overview, document uploads, pre-trip inspections, settlements, empty return

Advances #

Driver Advance Payments #

1. User views advance summary using the View Advance Summary button.
2. User clicks on an item to display Details.

View Advance Summary #

• Click view advance summary button
• Select items from the list
• Click print

Driver Advance Payment Details #

• Click on advance payment from the list
• Click print
• Click mark as settled to mark it settled
• Click create settlement
  • Select type
  • Select category
  • Enter amount
  • Enter note (optional)
  • Upload attachment (optional)
  • Click add settlement transaction

Transporter Advance Payments #

1. User creates summary using the View Pre-Payment Summary button.
2. User clicks on an item to display Details.

View Pre Payment Summary #

• Click view pre payment summary button
• Select items from the list
• Click print

Transporter Advance Payment Details #

• Click on advance payment from the list

Approval Requests #

1. User clicks on a request to display Details.
2. User approves or rejects a request by clicking on Approve or Reject buttons.

Approval Request Details #

• Click action button
• Click detail
• It will take you to Advance Detail

Approve Request #

• Click action button
• Click approve
• Enter approval amount
• Click confirm approval

Reject Request #

• Click action button
• Click reject
• Click yes

Settlements #

1. User clicks on a settlement to display Detail

Settlement Detail #

• Click on an item from the list
• It will take you to Advances

Aggregated Advances #

1. User clicks on an item to see Details

Detail Aggregated Advance #

• Click on an item from the list
• It will take you to Advances